BATH, PA [DOEPA COMMUNICATIONS]

The Diocese of Philadelphia and Eastern Pennsylvania is seeking a responsible and organized Administrative Assistant to support the daily operations of the Diocesan Office located at the Chancery in Bath, PA. This position reports directly to His Eminence Archbishop Mark and provides essential secretarial and administrative support for diocesan operations.

The Administrative Assistant helps oversee the workflow of the Chancery, manages diocesan files and correspondence, coordinates diocesan mailings, maintains assessment and census records, and assists in the preparation of reports submitted to the Holy Synod of Bishops. The role also includes regular communication with clergy, parish leaders, and visitors to the Chancery.

This part time position requires 25 to 30 hours per week. Salary will be determined based on experience.

Primary Responsibilities

• Prioritizing and processing incoming correspondence

• Maintaining diocesan files, parish records, census reports, and compliance documentation

• Picking up, sorting, and handling daily mail

• Answering telephones and greeting visitors to the Chancery

• Recording checks and cash received and organizing assessment spreadsheets

• Preparing diocesan wide mailings and distributing official letters and notices

• Maintaining updated clergy, parish, and hierarchy contact lists

• Coordinating Diocesan Council meeting notifications and distributing minutes

• Updating the bishop’s visitation schedule and diocesan calendar

• Assisting the Chancellor and Treasurer with secretarial tasks

• Supporting preparation of the annual Spring Report to the Holy Synod

• Organizing materials for the Annual Diocesan Assembly

• General office upkeep as needed, including hosting responsibilities for overnight guests

Application Information

The Diocese invites qualified and motivated individuals to apply for this position. The Administrative Assistant plays an important role in supporting the daily work of the Chancery and the wider ministry of the Diocese. Applicants should demonstrate strong organizational skills, reliability, and a commitment to serving the Church. Resumes may be submitted directly to His Eminence at archbishop@doepa.org for consideration. The Diocese looks forward to welcoming a capable individual to fill this essential role.

Thank you!

Issued by the Diocesan Media Office